Bilingual Junior Administrative Assistant **On Site Position SP**

DRUMMOND

We're glad to have you here! Drummond is a company specialized in accounting, legal, and consulting services, with a focus on cross-border transactions. Our goal is to support organizations operating in Brazil and the United States.

We have a team of highly skilled professionals who work quickly and effectively to fill gaps in the market. Our commitment is to meet the needs and expectations of our clients with quality and precision.

If you're looking to grow and develop in a solid company, sign up below and explore the available opportunities on our portal: https://drummond.solides.jobs/

RESPONSIBILITIES

·         Greet and welcome guests, clients, and visitors in a professional and friendly manner.

·         Manage the front desk, answer phone calls, and direct inquiries to the appropriate department or staff member.

·         Provide general administrative support to various departments or teams within the organization.

·         Handle incoming and outgoing mail and packages.

·         Assist with setting up meeting rooms and ensuring supplies are available for meetings.

·         Direct support to the São Paulo office and its demands;

·         Facilities management and assist in managing office expenses and preparing basic financial reports.

·         Keep the office organized, clean and ready for clients and employees

·         Filtering information and following up on various topics with other team members;

·         Planning events;

·         Support for the direct needs of the leader;

·         Attendance at meetings;

·         Preparation of various reports;

·         Prepare and organize documents, reports, and presentations as needed.

REQUIREMENTS AND QUALIFICATIONS:

MUST HAVE:

·         Advanced English (will be assessed during the interview);

·         Education: Bachelor's degree (completed or in progress) in Business Administration, Executive Secretariat, or related fields.

·         Organizational Skills

·         Communication: Excellent verbal and written communication skills.

·         Discretion and Confidentiality: Ability to handle sensitive information with absolute confidentiality.

·         Proficiency in Microsoft Office Suite: Excel, Word, PowerPoint, and Outlook.

·         Prioritization Skills: Ability to handle multiple tasks and tight deadlines.

·         Advanced English: Fluent communication for handling documents and international interactions.

NICE TO HAVE:

·         Experience with task management tools (e.g., Asana, Trello, Notion).

·         Experiencie with events organization

·         Knowledge of expense tracking and reimbursement processes.

·         Understanding of compliance and corporate governance.

·         Proactivity and flexibility to adapt to changing priorities.

DRUMMOND CULTURE

At Drummond, we promote a dynamic culture that values collaboration and partnership among employees, creating a stimulating environment where everyone can contribute and grow together. We offer the opportunity to work in the international market, which broadens perspectives and strengthens our team’s global vision. Additionally, our commitment to continuous development is evident through our training and skill-building initiatives, ensuring each team member has access to opportunities that enhance their abilities and boost their careers.

DIVERSITY:

We have an increasingly diverse and inclusive environment. We value diversity and are committed to promoting inclusion and equity in our teams. As part of our strategy for diversity and inclusion, we aim for societal representation in our workforce.

BENEFITS

·         Meal/Food Allowance: Flash Card

·         Health Plan - No cost to the employee

·         Psychological Support – Online platform

·         Life Insurance - No cost to the employee

·         Dental Plan – Optional

·         English and Education Subsidy - because we invest in those who make things happen!

·         TotalPass Partnership - because a healthy body and mind matter!

·         Quarterly Bonus - when eligible, according to internal policy (After 6 full months in the company)

·         Birthday Day Off (For you to enjoy with those who matter to you!)

·         Extended Leave: Maternity (6 months leave) and Paternity (20 days leave) + $350 in case of the birth or adoption of a child

·         Corporate University - to enhance your knowledge and strengthen your skills!

RECRUITING PROCESS:

·         Chat with people team

·         Chat with the position´s Manager

Apply and good Luck!